Privacy Policy

MindOwl turns what you listen to into questions and keeps the result for you. That only works if the app handles audio and saves sessions, so this page says plainly what is collected, why, and who else sees it.

What MindOwl collects

Audio you choose to run a session on

When you start a session, the app captures audio through your device's microphone. The capture only runs while a session is active, and it stops when the session stops. The audio is transcribed so questions can be written from it. Recorded audio is not kept after the session has been processed — what is stored is the transcript-derived material: the summary, the key takeaways and the questions.

Only the phone that starts the session records: someone who joins your room never has their microphone turned on. Before that phone records for the first time, MindOwl shows a screen explaining that the audio is sent to Google Cloud Speech-to-Text and the transcript to Google Gemini, and asks for your permission. Nothing is recorded or sent if you decline.

Your account

If you sign in, MindOwl stores an account identifier, your display name, the email address of the sign-in method you used, your interface language and a last-seen timestamp. You can play in a shared room without an account; an account is what makes a vault yours across devices.

Your sessions

Saved sessions — summaries, takeaways, questions, your answers, scores, streaks and review schedule — are stored against your account so the Knowledge Vault can bring them back.

Usage data

Product analytics record which screens are opened and which actions are taken, so we can tell which parts of the app work. Install attribution records how you first arrived. Neither is used to build an advertising profile.

Who processes it

MindOwl is built on a small number of named services:

• Google Firebase (Authentication, Firestore, Storage, Cloud Functions) — accounts, sessions, and the backend that runs them. Data is stored in the europe-west1 region.
• Google Cloud Speech-to-Text — turns session audio into text.
• Google Gemini — writes the questions, summaries and takeaways from that text.
• Mixpanel — product analytics.
• Sign in with Google / Sign in with Apple — authentication only. MindOwl receives an identifier, a name and an email address, and nothing else from those accounts.

Your data is not sold, and it is not shared with anyone outside this list.

App Tracking Transparency

On iOS, MindOwl shows Apple's tracking prompt. If you decline, attribution runs without the device identifier and nothing else about the app changes.

Permissions

• Microphone — required to run a listening session. It is requested the first time you start one, never at launch, and the app cannot listen without it.
• Notifications — optional, used only to tell you a review is due.

Your rights

You can delete your account from inside the app. Doing so removes your account record and the sessions attached to it. The steps, and what is kept afterwards, are on the account deletion page. You can also ask for a copy of your data, or for it to be deleted, by writing to us — see support. Requests are answered within 30 days.

Children

MindOwl is not directed at children under 13 and does not knowingly collect their data.

Changes

If this policy changes in a way that affects what is collected or who processes it, the date at the top of this page changes with it.

Contact

Questions about any of the above: get in touch.